Team Composition and Roles

Team Size: 6-8 members (all must participate) Required Officer Roles:

President/Chair

• Calls meeting to order

• Maintains order and decorum

• Recognizes speakers

• Rules on points of order

• Ensures proper procedure

Vice President

• Assists president

• Assumes chair if president absent

• May chair during president's remarks

• Supports meeting flow

Secretary

• Records meeting minutes

• Reads previous minutes

• Maintains meeting records

• Handles correspondence

Treasurer

• Presents financial reports

• Handles budget matters

• Manages financial business

• Reports on expenditures

Parliamentarian

• Advises on rules and procedures

• Assists with complex motions

• Ensures proper protocol

• May not vote on motions

Members (1-3 people)

• Make motions and amendments

• Participate in discussions

• Vote on all matters

• Follow proper recognition procedures

Competition Components

Part 1: Choreographed Demonstration (60 points, 12 minutes) Required Meeting Elements:

1. Call to Order and Opening (1 minute)
    

   • Proper opening ceremonies

   • Establish quorum

   • Adoption of agenda

2. Reading and Approval of Minutes (1 minute)
    

   • Secretary reads previous minutes

   • Motion to approve with any corrections

3. Officer Reports (2 minutes)
    

   • Brief reports from each officer

   • Questions/comments allowed

4. Old Business (3 minutes)
    

   • Previously tabled items

   • Follow-up on previous decisions

   • Must include at least one complex motion

5. New Business (4 minutes)
    

   • New motions and proposals

   • Must demonstrate required motions (see below)

   • Show proper debate procedures

6. Adjournment (1 minute)
    

   • Proper closing procedures

   • Announcement of next meeting

Required Motions to Demonstrate:

• Main motion (with debate)

• Amendment to main motion

• Point of order (with chair's ruling)

• Appeal from decision of chair

• Previous question (to close debate)

• Motion to table

• Motion to take from table

Part 2: Problem-Solving Scenario (40 points, 8 minutes) Scenario Examples:

• Handling a disruptive member

• Complex amendment situation

• Election procedure dispute

• Budget approval with multiple amendments

• Conflict of interest situation

• Parliamentary inquiry resolution

Rules and Procedures

Competition Rules:

• All team members must have speaking roles

• No scripts or notes allowed during competition

• Professional business attire required

• Teams may not communicate with coaches during competition

Demonstration Requirements:

• Natural, realistic meeting simulation

• All motions must be properly seconded

• Voting must be conducted properly

• Points of order must be handled correctly

• Time limits strictly enforced

Problem-Solving Requirements:

• Scenario provided 2 minutes before 8-minute response

• Team must work together to resolve situation

• Must explain parliamentary reasoning

• Solution must follow Robert's Rules